01 · YOUR DIGITAL EMPLOYEES
Digital employees that do the work.
Not chatbots. Named digital employees with photos, titles, and jobs they own, trained for event planners. They draft, send, book, follow up, and learn your business in your voice, 24/7.
NEWAI FOR EVENT PLANNERS
Run 10 events. Make each one feel like one.
A trained team of digital employees and custom AI apps that captures inquiries, runs vendor coordination, builds day-of timelines, and earns reviews after every event.
LanaInquiry Lead
BexVendor Coordinator
MiraClient Communications
TheoPost-Event Loops
/HOW TO USE AI IN YOUR EVENT PLANNERS BUSINESS
Digital employees. Plus custom AI apps. Built for your event business.
Not a chatbot. Trained digital employees plus custom AI apps, shaped to how your event business actually works.
02 · CUSTOM AI APPS
AI apps built for your business.
Software used to be for tech companies. Not anymore. Describe what your event planners business needs (a quiz, calculator, intake, portal) and BuildAI builds it. With database, payments, and users included. Your digital employees run it for you.
1 Describe
2 Build
3 Launch
/THE WORK YOU'RE DOING MANUALLY
Every week, inquiries pile up while you're on-site.
Corporate event RFPs unread. Vendor confirmations slipping. Day-of timelines drafted at midnight.
01Replying to corporate and private inquiries~5 hrs / week
02Coordinating vendor proposals and contracts~7 hrs / week
03Building day-of timelines and run sheets~5 hrs / week
04Communicating with clients in the planning portal~5 hrs / week
05Following up post-event for testimonials~2 hrs / week
/MEET YOUR DIGITAL EMPLOYEES
Your production digital employees. Every event held.
Four trained digital employees who scale your high-touch planning across more events at once.
Lana
Inquiry Lead
- Answers RFPs and DMs in your voice
- Captures date, scope, headcount, budget
- Books discovery call with lead planner
- Routes corporate vs private inquiries
Bex
Vendor Coordinator
- Chases vendor proposals and contracts
- Coordinates site visits and tastings
- Tracks vendor confirmations weekly
- Routes red flags to planner
Mira
Client Communications
- "What about…" answers from your playbook
- Sends prep packets and to-do lists
- Reminds on RSVPs and vendor deadlines
- Routes emotional moments to you
Theo
Post-Event Loops
- Sends thank-you 24 hours post-event
- Asks for testimonials and case study consent
- Pings for referrals at 30 days
- Sends anniversary or 'next year' nudges
/CUSTOM APPS · BUILT FOR YOU
Apps that scale your white-glove service.
Describe what your studio needs. We build it. Your team runs it.
INTAKE
Event Inquiry Form
Captures scope, headcount, budget, and date before the discovery call.
yourstudio.com/inquire
Tell us about your event
Event typeCorporate offsite · 200 guests
DateSept 18-20, 2026
Budget$140k+
PORTAL
Client Planning Hub
Clients see vendor status, timeline, payments, and to-dos.
yourstudio.com/event
Your offsite planning
Venue + AV bookedDone
F&B + activities
Final run sheetUp next
MEMBER
Vendor Network
Vendors see contracts, confirmations, and day-of logistics in one place.
yourstudio.com/vendor
AV vendor · Smith offsite
PlanConfirmed · final invoice paid
Day-of setupSept 17 · 8am at venue
/HOW THEY WORK TOGETHER
From RFP to year-after-year client. Without losing the white-glove feel.
Your team handles vendors, comms, and timelines so the lead planner stays the trusted voice.
01 · INQUIRELana
LanaLana captures scope and books discovery
02 · COORDINATEBex
BexBex chases vendor proposals and contracts
03 · GUIDEMira
MiraMira answers client questions in your voice
04 · DAY-OFBex
BexRun sheet sent to vendors + client team
05 · LOOPTheo
TheoTheo earns testimonials and referrals after the event
/HIRE A TEAM. OR HIRE THIS ONE.
The team you'd hire to take 10 events without dropping a detail.
Aisle Planner, HoneyBook, your vendor partners — all keep working. You'd still need humans on inquiries, vendor follow-up, comms, and timelines.
Hire the team yourself
Real salaries. Real recruiting. Real onboarding time.
- Associate Planner~$55k/yr
- Vendor / Logistics Coordinator~$48k/yr
- Client Communications~$45k/yr
- Reviews / Marketing~$45k/yr
Plus recruiting + onboarding$193k/year+
VS
Hire your BuildAI team
WORKS WITH YOUR STACKPlugs into the tools you already pay for.
- Lana · Inquiry Leadincluded
- Bex · Vendor Coordinatorincluded
- Mira · Client Communicationsincluded
- Theo · Post-Event Loopsincluded
All four, live in 60sFrom $39/mo
/ WORKS WITH WHAT YOU ALREADY USE
Keeps the tools you already use.
Connect what you want, when you want. Nothing to rebuild, nothing to move over, and you stay in control of what goes out.
Aisle Planner
HoneyBook
EventbriteCvent
Calendly
Slack...and many more. If you use it, chances are we connect to it.
Logos via Logo.dev
/WHAT YOU'LL SHIP
From RFP to standing-ovation event, on schedule.
RFPs answered in your voice.
Lana captures scope and books discovery while you're on-site.
Vendor confirmations rolling in.
Bex chases contracts and tracks confirmations so nothing slips.
Clients feel held end-to-end.
Mira answers questions in your tone — the lead planner appears only when it matters.
/ROI MATH
1 booked event pays for the year.
Avg. event planning fee$12,000
BuildAI (1 year)$468
Hours saved / month~30 hrs
Break-even≤ 1 event
Your studio is 60 seconds away.
No credit card. No contracts. Hire Lana today, book this fall's events by Friday.
NO CREDIT CARD · 60-SECOND SETUP · MADE BY HUMANS